NOTICE: 12-month Academic Staff do not need to submit absence requests for legal holiday usage. The LH hours are automatically loaded and approved, based on FTE. Faculty and Academic Staff employees, who earn leave, may now enter leave reports for January 2019. Please also be sure you have submitted a report for December 2018. Please submit all online entries by Friday, Jan. 25, 2019.
Supervisors, there are currently approximately 100 submitted absence requests waiting for approval. Please approve submissions by Monday, Jan. 28, and check back frequently for new submissions requiring approval. Leave reports are still considered “missing,” until they have been approved by the supervisor.
Tips and Reminders:
If entering “No Leave Taken,” enter the first day of the calendar month for both the START and END dates of the entry; i.e. 12/01/2018 to 12/01/2018 for the month of December.
Absences should be entered using the date of the absence. Date ranges should not be used, unless entered carefully and for the workweek only. Do not cross over weekends, months, or legal holidays.
Legal Holidays are auto-loaded, so please don't submit an absence for these.
All Faculty/Academic Staff/Limited employees who earn sick leave are required to submit monthly leave reports, even if no leave is used.
REVIEW your leave balances (online or on your earnings statements).
To enter an absence, please use Steps # 16–27 of the instructions (see link above). Full-time employees report absences in four-hour increments, based on the notes below. Part-time employees report the actual number of hours absent from work, in quarter-hour increments.
Absent less than 2 hours = Report 0 hours leave used
Absent 2-6 hours = Report 4 hours leave used
Absent more than 6 hours = Report 8 hours leave used
If you have questions regarding this information, please contact Human Resources.