Furlough policies and procedures
Beginning May 1, employees who have not been placed on a continuous furlough will be required to take 13 days of intermittent furloughs. The time frame for taking furloughs is May 1, 2020 through June 30, 2021.
As you begin planning for taking your furlough time, please make sure you consider the following:
- You have approval from your supervisor to take a furlough day. Your supervisor will communicate how they want you to submit your furlough time. Please remember that if you intend to take consecutive days off, you need to let the Office of Human Resources and Diversity know a minimum of two weeks in advance.
- Half-day furloughs are allowed, if that works best for your needs and is approved by your supervisor.
- When you are on furlough, you are not allowed to conduct any work-related activities including emails or phone calls related to university matters. Please make sure your out-of-office notifications reflect that you are on furlough and unable to respond. Attached is a sample out-of-office notification.
- In any given week that that you take a furlough, you must account for your hours and not work more than 32 hours total. You will fill in your hours worked and your furlough time in HRS for the 2-week time period of the furlough. In the HRS, furlough codes are not absences in Absence Request. They are selected from the “Time / Absence Code” column on the timesheet (Please see attachment). All employees (including FA/AS/LI) report COVID-19 and Furloughs on the timesheets. It is important to track time accurately. If you have any questions, please do not hesitate to contact your payroll specialist.
- Human Resources and Diversity will monitor furlough usage, to ensure employees are taking the necessary time off within in the 12-month period. Human Resources and Diversity will provide a monthly report to supervisors with employee balances.
As a reminder to all employees, any job that has been approved to be filled will be posted internally for two weeks. Priority will be given to qualified internal candidates before external postings are made.
Here is the link to the current furlough policy for campus: https://www.uww.edu/documents/adminaffairs/HR%20Diversity/Furlough%20Plan%20-%20V7%20Interim%2003%20FINAL%2004-30-20.docx
Attached is also a memo from UW System President Ray Cross regarding policies.
If you have additional questions regarding furloughs, please contact your supervisor or Human Resources and Diversity.