UW-Whitewater Foundation, Inc. fiscal year-end approaching
UW-Whitewater Foundation, Inc.’s June 30, 2023, fiscal year-end is quickly approaching. Please deliver donations, along with the Foundation’s new Deposit Form, immediately upon receipt. It is important to have endowed fund donations, received in June, processed for June, so, please, include all postmarked envelopes with donations. If you are unable to deliver donations to the Alumni Center, please call the Foundation at 262-472-1105 to make arrangements. Note: We have updated the Foundation’s deposit and business expenses policy.
Please work with the university to resolve any negative departmental 233 account balances. Provide an invoice from the university with a Check Request Form* to the Foundation to have those balances covered with applicable available Foundation funds and prevent interest charges. For all FY2023 expenses, submit a Check Request Form* and invoices ASAP. This can be done via campus mail, U.S. mail or email. Accounts Payable will occur June 7, 14 and 28, 2023.
Foundation Accounts Payable policies for submission of documents for processing are as follows in an effort to maintain current business operations during periods of remote work. (This process applies to check requests, travel expense reimbursements and check signings.)
- Accounts Payable will accept check requests, Travel Expense Report (TER) forms and related documents emailed from an AUTHORIZED SIGNATORY for the fund(s) in question. The correct email address is DruetzleLO09@uww.edu.
- Documents do not need an original inked signature; the Authorized Signatory’s email will be the audit record. The email trail should include the original request from the person initiating the request and the authorized signatory’s approval.
- Attached pictures of original documents will be accepted if the picture is clear and all relevant details are visible.
- Supporting documents must still be attached, but do not require original signature provided they are in the same email from the Authorized Signatory. Please retain and forward all original supporting documents (receipts, etc.) to the attention of Linda Druetzler at the Foundation.
You will find check request, TER and deposit forms on the resources for employees page, https://www.uww.edu/foundation/employee-philanthropy-resources. Alternatively, if you need a form electronically, please request one from Linda at DruetzleLO09@uww.edu.
*Please note Molly Parrish is no longer the Foundation’s accountant. We are in the process of hiring for the position and will update the check request form to reflect our updated policy and personnel, accordingly. If you have any questions, please contact the Foundation’s Director of Finance, Linda Druetzler at DruetzleLO09@uww.edu or 262-472-1392.
Thank you,
Laureen Miller '88
Director of Advancement Services & COO
UW-Whitewater Foundation, Inc.