Workday Training begins March 2025
Greetings, fellow Warhawks:
Workday will go-live at all Universities of Wisconsin campuses in July. This project, which impacts Human Resources, Finance, Purchasing, and Research Administration, will standardize and modernize our business processes across the UWs. Thanks to the tireless efforts of your UW colleagues, we will begin working in the system on July 7, 2025.
To help prepare you for the transition to Workday, the Administrative Transformation Program (ATP) team has created training courses, job aids, and other resources.
— WORKDAY ALL UW EMPLOYEES —
All faculty and staff will use Workday to perform Employee Self-Service tasks, including:
Able to do:
- Submit your time worked
- Request time off
- Update your address and personal information
- Initiate requisitions to purchase goods our services
- Submit expense reports
- Complete performance reviews
- Apply for internal jobs
- Sign up for training (Learning Management)
- And more!
Able to view:
- Leave balances
- Payslips
- Organization chart
- Workday training history
- And more!
— WORKDAY FOR MANAGERS —
All managers will use Workday to perform Manager Self-Service tasks, including:
Able to do:
- Approve timesheets
- Create work schedules
- Approve time-off requests
- Assign learning courses to staff
- Generate reports with real-time data
- Create and approve expense reports
- And more!
Able to view:
- Team absence calendar
- Team work schedule
- New hire onboarding progress
- Organization chart
- And more!
Training for Employee Self-Service and Manager Self-Service
Formal training is not required to complete Employee Self-Service and Manager Self-Service tasks in Workday. However, taking the training course will help prepare you and support your transition to Workday. Further details including job aids, how-to-videos, and other resources to guide you will be available in May 2025.
— WORKDAY FOR FINANCE, HUMAN RESOURCES, PURCHASING, AND RESEARCH ADMINISTRATION FUNCTIONS —
If you work in finance, human resources, purchasing, or research administration, most of the work you perform today will move into Workday. Training begins in March, and you will have access to Workday to practice over the four months before go-live. Several modes of training will be available, including computer-based training courses, live webinars, instructor-led courses, and office-hour sessions to answer your questions. Additional resources include how-to videos and job aids.
Training for Human Resources, Finance, Purchasing, and Research Administration
Employees eligible for Workday training, which begins in March, will be notified the week of February 17. If you do not receive training invites for an area that feel you should have, please contact Gina Elmore at elmoreg@uww.edu.
— QUESTIONS ABOUT WORKDAY TRAINING? —
A new Workday website is being developed and will include help resources and information about who to contact for training assistance. You will receive a reminder and link to the website when your training officially begins.
— HOW TO PREPARE FOR WORKDAY —
To help you prepare for the changes ahead, check out What Workday Means for You. You will find videos, overviews, and short demonstrations that highlight the changes for your role.
RAMP FOR RESEARCH ADMINISTRATION STAFF
RAMP training will occur April-June for employees who work in research administration at universities other than UW-Madison. Employees who are eligible for RAMP training will receive an email about the sign-up process in late March.
Thank you for your continued support and attention through this transition.
UWW ATP Readiness Team
Brenda Jones, Vice Chancellor for Finance and Administrative Affairs
Sara Deschner, Associate Vice Chancellor and Chief Information Officer
Connie Putland, Chief Human Resources Officer
Trisha Barber, Assistant Vice Chancellor for Finance and Administrative Affairs