Changes to airfare booking policy

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Changes to airfare booking policy

UW-Whitewater faculty and staff,

The attached memo, drafted by the UW System Travel office, outlines changes to the policy for booking airfare. Effective July 1, 2013, all airfare will be subject to the following consideration.

-- Airline reservations must be booked through the contracted self-booking tool or contracted agency if the travel is individual domestic or non-complex international airfare.

-- People traveling on university-paid business are allowed to use a non-contracted travel agency that best meets their needs for multi-destination international travel and group travel. However, use of the UW System's contracted travel agency is recommended in these instances since it will allow UW institutions to further consolidate and leverage their volume.

-- Airfare may be procured with university purchasing cards approved for travel or corporate travel cards, as these mechanisms generate rebates, thereby increasing our travel savings.

If you would like additional information regarding the new air travel policy or the UW System’s managed travel program, please contact the UW-Whitewater Travel Office at 472-3912 or; Terri Gill, UW System Travel Manager at 608-263-0873 or; or Julie Gordon, UW System Associate Vice-President for Financial Administration at 608-262-1803 or In addition, please refer to a new System-wide travel portal that will be a one-stop shop for traveler resources including industry information, discount agreements and contracts, policies, and new business processes.

Travel Memo

Jeff Arnold
Vice Chancellor
Administrative Affairs


Derus, Sandra L
Administrative Affairs

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