The Registrar's Office has been receiving many late drops beyond the one year designated timeframe. Please note that late drops should only be used within one year of the term in which the course was taken. Anything beyond that deadline would require the student to go through the appeal for record change process.
An undergraduate student with extenuating circumstances that merit an appeal for a late add or late drop may petition for such at the department of the course. The approval of the course instructor, the chair of the course, and the dean of the college of the course is required for a late add, and the approval of the course instructor, the chair of the course, and the dean of the college of the student’s major is required for a late drop (Important note: for a late drop, if the student is a veteran, international student, or a student athlete, related signatures as noted on the form are required).
Reasons not accepted for a course late drop:
Forgetting to drop by the deadline
Hoping to improve GPA
Having trouble understanding the material
Bad test scores
Too many absences
Change of major
The late drop form is limited to the drop of a single course. It cannot be used to:
Withdraw (removing all units from a student’s record in one term). To withdraw from the university, you must complete the term withdrawal process through WINS.
Change sections, levels, number of units, or grade basis. Use Course Change Form.
UW-Whitewater academic record policy states that "no changes will be made to course entries that are not appealed within one year of the posting date, and changes will not be made to a record after a degree is officially entered". In practice this means that a change to an undergraduate or graduate student's academic record (i.e., a record that does not have a degree posted) must be made within one year after the end date of the term for which the change is requested. Requests for exceptions to the one-year change policy must be submitted as a formal appeal by the student. Please note, if a degree has been posted to a student's record, no appeal will be permitted to change a part of the student's academic record that is related to the degree. No financial refunds (changes) will be awarded (made) for potential academic record changes. The student, instructor, and department chairperson (undergraduate student appeals) or graduate program coordinator (graduate student appeals) are required to submit information to support the appeal. The dean (dean of the college of the student's major for undergraduates; dean of the School of Graduate Studies for graduate students) is the final authority and will approve or deny the request.
Any late drop that comes to the Registrar’s Office after this one year timeframe will not be processed and returned to the instructor.
Please contact the Registrar’s Office if you have any questions.