Hello Campus Community,
The UW-Whitewater Foundation, Inc. is operating with limited staff during this time of COVID-19 and our June 30, 2020 fiscal year end is quickly approaching.
We continue to accept and process donations. Anyone wishing to make a donation can do so using our online donation site:
We ask you to send donations you receive to our office via campus or U.S. mail immediately upon receipt. If you are unable to forward donations to the Alumni Center, please call the Foundation office at 262-472-1105 to make arrangements.
To have invoices paid this fiscal year, please submit check request forms by June 15. This can be done via campus mail, U.S. mail or email.
In an effort to maintain current business operations during the expected periods of remote work for staff, Foundation Accounts Payable policies for submission of documents for processing are hereby revised as follows:
This process applies to Check Request, Travel Expense Reimbursement and Check Signing:
* Accounts Payable will accept check requests, travel expense reimbursement (TER) forms and related documents emailed from an AUTHORIZED SIGNATORY for the fund(s) in question. The correct email address is email@example.com.
* Documents do not need original inked signature; the Authorized Signatory’s email will be the audit record. The email trail should include the original request from the person initiating the request and the authorized signatory’s approval.
* Attached pictures of original documents will be accepted if the picture is clear and all relevant details are visible.
* Supporting documents must still be attached, but do not require original signature provided they are in the same email from the Authorized Signatory. Please retain all original supporting documents (receipts, etc.) and forward them to the Foundation once your regular office hours resume.
Check Request forms, Travel Expense Reimbursement and deposit forms have not been modified. You should find them attached. Alternatively, if you need a form electronically, please request one from Karen Bava at firstname.lastname@example.org.
|AP Check Request- fillable 8-14-2019.pdf|
|UWW Foundation Travel Expense Report Unprotected.xlsx|
|Deposit Slip for UWW Foundation Fillable.pdf|